PLC 2014 Cambridge accommodation information

Cambridge has a wide-ranging variety of accommodation for every budget, from hostels to hotels. This post will provide as much information as possible. Please do ask questions! The PLC Planning Committee suggests the following options:

Accommodation option 1:

Delegates to the 25th Polar Libraries Colloquy may choose to stay at Churchill College. 40 rooms have been booked, with breakfast included. Prices are £59 per room per night. A small number of ensuite rooms are available at a higher price – please contact the college accommodation office to enquire about this.

Front view of College in autumn

Churchill College is one of Cambridge University’s newer colleges and is perfectly placed for both the British Antarctic Survey, the city centre and the Scott Polar Research Institute. Everything is no more than a short bus or taxi journey away and you do also have the option of walking.

Churchill College is the embodiment of his vision of how higher education can benefit society in the modern age… it is committed to outstanding academic achievement; more than twenty of its members have won the Nobel Prize. While it focuses especially on science, engineering and technology, its teaching and research also reflect the intense interest in the arts and humanities of Sir Winston himself, whose own Nobel Prize was for literature. And it builds bridges from academe to business and the professions.

Open, friendly, progressive and outward-looking, Churchill also builds bridges to the wider community…In short, Churchill College provides a most attractive and inspiring environment, as its founder wished, for new generations keen to learn and to meet the challenges of the future.

Churchill occupies one of the largest sites of any Cambridge college, over forty acres close to the University’s expanding science, engineering and mathematics departments. Playing fields adjoin the spacious lawns and quiet courts of the College, whose buildings, faithful to the traditional collegiate pattern, were the first major work of modern architecture in the University — deemed by Pevsner “the best of the new”.

In addition, Churchill College houses an excellent archival collection:

The Churchill Archives Centre houses the papers of Sir Winston, Baroness Thatcher and over 600 of their contemporaries — politicians, diplomats, civil servants, military figures, scientists and engineers. It is one of the most important repositories in the world for research into recent history and a unique resource for studying the art of leadership in diverse spheres. As well as acting as a magnet to scholars, the Centre is developing an extensive outreach programme based on digital technology.

More information about how to find Churchill College can be found here.

To reserve a room, please make your booking using the Churchill College visitors site. Please ensure that you include the following code in the Promotional Code box: SPI21190.

This will ensure that your booking gets added to the existing list of conference delegate bookings.


Accommodation option 2:

If you wish to make your own accommodation arrangements, the PLC Planning Committee recommend that you visit the Visit Cambridge website, as it holds all the information you will need to book somewhere to stay. It is advised that you do this in advance as a Cambridge summer is often a very busy one with many visitors and tourists.

Some Cambridge colleges offer rooms for short stays and more information can be found on the University Rooms Cambridge website.


The Hubert Wenger Award

As we know that finding funding to attend conference can be difficult, the 25th PLC Planning Committee wanted to alert all potential attendees to the Hubert Wenger Award.

According to the webpage dedicated to this Award:

The purpose of the award is to provide financial assistance to one or more delegates who might otherwise be unable to attend a PLC biennial meeting. The award covers the full cost of registration for the meeting. Funds are not available to cover any delegate’s travel or accommodation costs. Delegates who have received two Wenger awards in the past are not eligible to apply for further funding.

To apply for an award, contact the PLC Secretary, Laura Kissel. Her details are on the PLC website.

Applicants should provide the Secretary with:

  • their curriculum vitae
  • the title and abstract of their proposed presentation. The presentation should be a full paper rather than a poster
  • a cover letter or email stating why their organization is interested in participating in the PLC meeting

Please note that the closing date for application for this award is 31 March 2014 so be sure to get your application in early!





Welcome to the 25th Polar Libraries Colloquy’s blog!

This is the place to find information about accommodation, Cambridge and the colloquy itself. We will update the blog as soon as new information is available and this will continue in the time leading up to 29th June-3rd July 2014 when the colloquy takes place in Cambridge (UK).

In addition to providing information, this blog will be used for “live-blogging” throughout the colloquy so that members who are unable to attend can still follow discussions and presentations.

Feel free to ask the Planning Committee any questions through this blog or via email. Our details are:

  • Ellen Bazeley-White, British Antarctic Survey
  • Jo Milton, British Antarctic Survey
  • Georgina Cronin, Scott Polar Research Institute
  • Heather Lane, Scott Polar Research Institute

You can also email us at